Overview:
This document explains how to send a reservation event summary to your desired recipient(s). This workflow only applies to Academic Scheduling users who have scheduled courses and meetings in the Astra Scheduling system or have Approval permissions.
Selecting the event will open the Event Reservation screen. Here you can send an event summary to any email address.
Step 1: Select "Send Event Summary"
Open the reservation to which you wish to send an Event Summary.
In the top right of the reservation, navigate to and select the “Send Event Summary” button.
Step 2: Add Recipients
A new window will pop up titled “Send an Event Summary”
Navigate to “Recipients” on the right side. Here, the contact associated with the reservation will automatically be listed as a recipient. To add other recipients, select:
“Add From Contact” (see 3a for further instructions)
OR
“Add Recipient” (see 3b for further instructions)
After selecting “Add From Contact”, a new window will pop up titled “Add Contact”.
- You can search for your contact using the filters on the left side.
- Only users with an established Astra account will be found here. If you are unable to find your contact, please try Step 3b.
Once you have found your contact(s), select the checkbox next to their name and click “Add” at the bottom of the window, then “Close”.
After selecting “Add Recipient”, a new and blank Recipient field will be added beneath your existing recipients.
Select the empty fields and manually add the Name of your recipient and then their email address.
Step 3: Send Event Summary
Select “OK” in the bottom right to send the reservations event summary.
NOTE
You can add, change, or update the contents in the Subject and Comment fields.
- Subject: this will be the subject of the email sent to the recipient(s).
- Comment: this will appear within the attached Event Summary.
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