Event Forms & Required Lead Times

Overview
A variety of reservations can be made using Astra Schedule for both the Phoenix Biomedical Campus (PBC) & Tucson Health Sciences Innovation Building (HSIB). Use the correct event request form, described below, to avoid causing delays when schedulers are confirming your request.

Tucson HSIB Event FormsDocumentation 

HSIB Event Request: For Tucson UA faculty or staff, and approved community partners who request the use of the Health Sciences Innovation Building (HSIB).
Minimum Lead Time 2 Business Days
Direct Questions To UAHSEvents@email.arizona.edu
HSIB Interprofessional Clinical & Professional Skills Request: For UAHS faculty, staff, or student requests for the 8th floor HSIB Clinical & Professional Skills labs.
Minimum Lead Time 2 Business Days
Direct Questions To taylorwhitehead@arizona.edu

 

PBC Event FormsDocumentation

Meeting With Food:  For PBC faculty or staff who need space for sessions with food.  Custodial will automatically be scheduled for after your session, to ensure clean PBC spaces.
Minimum Lead Time 1 Business Day
Direct Questions To PBC-Facilities@email.arizona.edu
Meeting Without Food:  For PBC faculty or staff who need space for meetings without food.  If scheduled resources (i.e., catering, security, custodial, technology, room set-up, and/or room tear down) are needed, use the appropriate form - either Special Event or Webconference.
Minimum Lead Time 1/2 Business Day
Direct Questions To PBC-Scheduling@email.arizona.edu
Special Event:  For PBC faculty or staff, and approved community partners.  Submit this form to request space and/or resources for a special event, in spaces other than the Auditorium.  
Minimum Lead Time One Week
Direct Questions To PBC-SpecialEvents@email.arizona.edu
Student Org Meeting/Event:  For a PBC student organization meeting or event. The chair or co-chair of the student organization must submit the request, selecting space from one of these designated spaces.
Minimum Lead Time One Week
Direct Questions To PBC-StudentRequests@email.arizona.edu
Web conference (WC) Teams/Zoom:  For PBC faculty or staff who are requesting a web conference or "Zoom" meeting with an Instructional Support technician present for testing and set up.
Minimum Lead Time 2 Business Days
Direct Questions To PBC-ITSupport@email.arizona.edu